Essential Things to consider when Selecting an MSDS Software
The demands for the compliance of Material Safety Data Sheet (MSDS) on the manufacturers and employers of chemical handling and supply by the Occupational Safety and Handling Administration (OSHA) are staggering. For some, it is simply a nightmare. Who can keep up with the fast paced research, manufacturing and production of chemicals in this day and age?
Everyone recognizes the logic behind the mandates, but from the point of view of the manufacturers and distributors or those who simply are involved in the storage and handling of the chemicals, it can be confusing, and a cause of despair. Needless to say, all these factors can contribute to mistakes, non-compliance of mandates, and preventable accidents. The attempt of some companies to develop their own MSDS software was at first cheaper and conformed to their needs. This did not last long when more and more products were made available, and more and more MSDS data were out of reach to the local companies.
Hence, the development of the MSDS software has been made available in the market for those who are in desperate need of help. The MSDS software has a load of data in it, including data entry, sales, handling, protocols, etc. Also, the MSDS software should include not only chemical production, but all types of production (i.e. food, paint, stain, etc.). It should include updated and exact labels of such products which are under the Environment Protection Agency and be able to meet the minimum standard requirements of the Comprehensive Environmental Response, Compensation & Liability Act of 1980 (CERCLA), the Superfund Amendments and Reauthorization Act (SARA) and the Toxic Substances Control Act (TSCA). That is just to name a few.
There are a whole range of MSDS software sold in the market at staggering prices. There are also a multitude of vendors who sell their products with promises that can reach the heavens. Are they all good? Are they what one needs? Sometimes it is best to wait and poke around resources; search for forums that address your needs and find out from them on what is the best out there. Find the proper product before taking the plunge. Remember, buying an MSDS software is an investment. The one bought may not be the product that one is looking for. As an investment, an MSDS software should be treated as an asset to the company and not a liability.
Before buying and MSDS software, one must remember that not all MSDS softwares may be what is right for the needs required. Make sure that the vendor of such software is someone to be relied on, a partner that can help your company grow and not cause stagnation.
That said, here are some questions to answer before buying an MSDS software:
• Does the vendor meet all requirements in terms of sales, IT, technical or regulatory support?
• Is the vendor updated and able to provide with the latest provisions and technology, not just in the continental U.S. but also the other countries involved in chemical production?
• Can the vendor provide with the latest security measures of your investment?
• Is the software compatible with the system presently being used?
• If data entry can be provided by the vendor, how reliable is it?
• Are there hidden costs involved especially when there is a need in maintenance, or even an upgrade?
Having an efficient MSDS software as an investment will in the long run become an indispensible asset that should make the vendor a partner that can provide.